Home Event Requests must be submitted at least 3 weeks in advance. For larger events requiring more planning, requests should be submitted at least 30+ days in advance.
For any incident or injury that occurs during a club event, a Club Officer must complete an Accident form and submit it to the Structured Sports Office within 48 hours of the incident.
The form must be completed by the driver, printed out and turned in to the Structured Sports Office. Note: The owner of the vehicle is required to sign the form.
Civic Engagement Requests must be submitted prior to the event taking place to be approved. Once the Civic Engagement Project is completed, submit the Post Civic Engagement Form, linked below.
If you are planning to order merchandise bearing VCU’s trademarks (i.e. logos, artwork, graphic marks, verbiage, etc.), it is required that you place the order with a VCU licensed vendor. Doing so ensures that the product created will be of a quality that meets the university’s brand standards and helps protect the use of the Virginia Commonwealth University name.
The purpose of the End of the Semester Report is to help the Sport Club Administration gain a better understanding of your club's involvement with various activities throughout each semester including fundraisers, game/player highlights, intention to return as an active club, recommendations, etc.
Newly elected club officers who will be replacing a current officer must submit this form prior to them beginning their term. Newly elected club officers will be required to attend Sport Club Officer training at the beginning of the semester and must complete all necessary forms and provide proof of certifications pending their officer role. Example: Risk Management Officer's must provide copies of their current First Aid/CPR/AED certifications.
Requests should be submitted no less than 8 business days prior to the travel date. Requests submitted after this deadline will not be considered for compliance points and does not guarantee that the trip will be approved.
This form must be submitted completely and accurately and on file with the Structured Sports Office. This form is a required document for any individuals who wish to be reimbursed for a club related expenses.